Description | PRIMARY PURPOSE:
Serves as confidential secretary to the principal and as a facilitator for the school being served.
QUALIFICATIONS:
Education:
High School graduate or certificate of high school equivalence (GED)
Experience/Licenses:
Secretarial experience, preferably in public education environment
Eligible for Notary Public
MAJOR RESPONSIBILITIES AND DUTIES:
- Prepare written correspondence forms, schedules, or reports using a personal computer.
- Prepare instructional materials, meeting agendas, honor rolls, and campus communication as requested, using personal computer.
- Monitors leave requests and reports. Compile information and submit to central office.
- Maintain school calendar of events.
- Maintain payroll time information.
- Schedule meetings and appointments and maintain calendar for principal.
- Assist students, teachers, and parents as needed.
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Maintain physical and computerized files including inventory of school and office supplies, mailing lists and office communication.
- Update handbooks, policy manuals, and other documents as assigned.
- Receive, store, and issues supplies and equipment.
- Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
- Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
- Sort, distribute, or deliver mail and other documents.
- Maintain confidentiality.
- Other duties as may be assigned by the principal.
NECESSARY SKILLS:
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Demonstrated ability to operate a personal and mainframe computer and related software.
- Proficient typing, word processing, and file maintenance skills.
- Effective organizational, communication, and interpersonal skills.
- Ability to use personal computer and software to develop spreadsheets, databases, and do word processing.
- Knowledge of basic accounting principles.
- Ability to perform duties with awareness of all district requirements and Board of Education policies.
208 Days per school year |