PRIMARY PURPOSE:

Assist the High School Curriculum Coordinator and in any way to allow the instruction office to function as smoothly as possible.

QUALIFICATIONS:

Exceptional organizational skills and ability to multi-task; professional business image;

Communication skills (both oral and written); proficient in accounting skills; Microsoft work, excel and outlook experience.

Education:  

High School graduate or certificate of high school equivalency preferred, or such alternatives as may be acceptable to the district.

Experience/Licenses:              

Secretarial experience, preferably in public education environment preferred.  Eligible for Notary Public.

MAJOR RESPONSIBILITIES AND DUTIES:

• Maintain confidentiality of department and campus operations.
• Answer telephone, arrange appointment schedule, serve as receptionist, and type correspondence.
• Type, proofread, duplicate, assemble and distribute curriculum guides.
• Help to create, type, and bind various booklets.
• Help with STAAR/EOC and field testing materials to return for grading.
• Maintain Kyocera copiers and supplies. Trouble-shoot copier errors to assist teachers.
• Manage order print cartridges for high school campus.
• Schedule use of high school campus computer labs.
• Maintain staff development records.
• Maintain ScanTron machines and supplies; help teachers when they have a problem with machines.
• Maintain records of books, equipment, and materials checked out from Instruction office.
• Maintain records and correspond with institutions of higher learning.
• Duplicate classroom sets of materials for teachers.
• Type and have various forms available for teachers’ use: progress reports, videotaping request, request for guest speaker, etc.
• Organize and maintain a filing system.
• Help sort and distribute mail, pamphlets, and catalogs to appropriate departments.
• Types purchase orders and professional leave request for teachers.
• Maintain confidentiality.
• Other duties as may be assigned by the principal/high school curriculum coordinator.

 NECESSARY SKILLS:

• Ability to read and interpret documents.
• Maintain physical and computerized files.
• Knowledge of computer and interpersonal skills.
• Ability to learn and utilize new software programs as systems are upgraded.
• Ability to write routine reports and correspondence.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.

230 Days per year - Pay Grade 4